NGSO Coordinator Job Description

Event Coordinator
New Graduate Student Orientation (NGSO)
June 1, 2015 - August, 31, 2015 (3 months)
Overview of Position
The annual New Graduate Student Orientation (NGSO) is one of the largest events sponsored and co-hosted
by the Graduate Assembly. The NGSO offers all incoming graduate students an annual workshop series in
partnership with University Health Services; and provides workshops on financial management, tax
preparation, fellowship application preparation, and many other resources available at UC Berkeley.
The Event Coordinator will have the lead role in planning, organizing, and executing the NGSO, working
closely with other GA staff and our event partners in the Graduate Division.
Primary responsibilities
• Plan and coordinate all aspects of the New Graduate Student Orientation (NGSO)
o Recruit and organize the planning committee and delegate important tasks
o Prepare agenda and facilitate weekly or bi-weekly meetings of the committee
o Organize and confirm all presenters: keynote speaker and workshop leaders
o Participate in planning meetings with the Graduate Division, GA Officers, and GA Business
Office Manager
o Handle coordination, planning, and organization of event logistics, including:
§ Publicity
§ Registration
§ Resource packets, program content and printing
§ Workshops and speakers
§ Catering
§ Donors
§ Room reservation and other facilities
§ Organization and departmental resources tables
Additional Expectations
• Maintain regular communications with the GA Campus Affairs Vice President
• Publish and/or maintain contact information, fliers, website, email lists, and social media accounts
• Respond to emails within 24 hours
• Read, understand, and abide by GA governing documents; to include the Charter, Bylaws, and
Operational Policies
• Current UC Berkeley student
• Experience with event coordination
• Commitment to equity and inclusion at all levels of campus governance
• Effective cross-cultural communication skills
• Organized, punctual, good interpersonal and written communication (including ability to use
Anthony Hall • MC #4500 • University of California, Berkeley • Berkeley, California 94720-4500
Main: (510) 642-2175 • Projects: (510) 642-2876 • Officers: (510) 643-0602 • Fax: (510) 642-7721 • URL:
Self starter, strong level of independence, creative
Respectful of diverse opinions and underrepresented student experiences
About the Graduate Assembly
The mission of the Graduate Assembly is to improve the lives of University of California, Berkeley graduate
students and to foster a vibrant, inclusive graduate student community.
The Graduate Assembly is the official representative body of the graduate and professional students at the
University of California, Berkeley. The fundamental principles of the Graduate Assembly are the promotion
of a vibrant student social life, inclusiveness, progressive activism, community service, educational
improvement, and professional development. In service to these principles the Graduate Assembly advocates
for students, funds student groups on campus, and directly manages a variety of projects.
To apply:
Please submit a cover letter (explaining your interest in the position and relevant experience) and resume or
CV, including contact information for one reference. Documents can be submitted via email to
[email protected] The application period officially closes May 15, though applications will continue
to be accepted until the position is filled.
Anthony Hall • MC #4500 • University of California, Berkeley • Berkeley, California 94720-4500
Main: (510) 642-2175 • Projects: (510) 642-2876 • Officers: (510) 643-0602 • Fax: (510) 642-7721 • URL: